StarGift Project Minutes – June 17, 2015.

StarGift Project
Minutes
June 17, 2015
6:30 PM

 

Present:
Pam Hieser
Jodi Lancaster
Chad Emmett
D.J. Anderson

Meeting commenced with a prayer for guidance.

  1. Per the agenda we agreed to add the words that D.J. supplied to Article V, Section B. of the Articles of Incorporation as follows:

The Corporation, being organized for charitable purposes will make these materials available to a widespread audience through the generosity of people of faith who wish to share their love of God.  Donated materials will be distributed by a network of participating not-for-profit organizations through their mission networks.  Our goal is to provide these materials at no cost to the final recipient. 

2.   We agreed to add the words provided by Pam Hieser to Article V. Section A, as follows:

 StarGift Project, Inc. will engage people of faith and other not-for-profit organizations as willing participants in providing these materials and events as represented in the following list which may be expanded as need arises.

    •  Creating new media
    • Translating materials into other languages
    • Publishing and producing
    • Distributing materials through mission networks
    • Funding activities listed above

3.  We agreed to add content pointing out our interest in supporting organizations that enable independence among adults with developmental disabilities to Article V.  Pam will draft such statement and put it before this group at the next meeting.

4.  We stepped through the BylawsComparison which presented bylaws from two sources showing the equivalent bylaws side-by-side.  For each we made decisions on:

  •  Whether the bylaw is needed at all
  • If so, whether we should use the wording of one sample over the other
  • If we should combine the two examples.

Pam will now that that information and consolidate the results of our decisions into a document with Bylaws for the StarGift Project.  That document will be made available to Skip Hahn and Pastor Eric Swanson for further input.

[At this writing, that document has been created with pointers back to the original sample documents making it easy to go back to the original references.]

5.  Meeting was adjourned

StarGift Project Minutes – May 13, 2015 Decisions

StarGift Project
Minutes
May 13, 2015
6:30 PM

 Present:

Pam Hieser
Jodi Lancaster
Chad Emmett
D. J. Anderson
Pastor Eric Swanson

This was the first face-to-face meeting of members of the group forming the StarGift Project.  The agenda for the meeting is published at the bottom of these minutes.

These minutes cover the discussion leading to an agreement on the content of the Articles of Incorporation that will be filed with the State of Illinois.  We focused on Articles 4 and 5 specifically.

The Mission of StarGift Project is: to be a source of inspiring faith in youth and their families through the creative arts.

  1. We agreed to the following text for Article 4:

StarGift Project Inc. is organized exclusively for religious, educational and charitable purposes with the following mission:  To be a source of inspiring faith in youth and their families through the creative arts.  Our vision is to provide original, inspirational material about the nature of God and Jesus Christ through mediums that are engaging, simple to understand and foundational to a lifelong relationship with God.  It is our aspiration that through the accomplishment of our mission and vision, some of the audience may choose to seek God, become followers of Jesus or grow to be open and receptive to others of faith.

 Process:

Working from this draft Articles of Incorporation Review,  we agreed to the following changes for Article 4:  {Bold text is inserted;  Eliminated text is crossed out; }

StarGift Project Inc. is organized exclusively for religious, educational and charitable purposes with the following mission:  To be a source of inspiring faith in youth and their families through the creative arts.  We Our vision is to provide original, inspirational material about the nature of God and Jesus Christ through mediums that are non-threatening engaging, simple to understand and foundational to a lifelong relationship with God.  These materials are made available at no cost to the recipients.  We hope/aspire that through the education provired in these materials,  It is our aspiration that through the accomplishment of our mission and vision, some of the audience may choose to seek God, become followers of Jesus and/or grow to be open and receptive to others of faith.  Our Board of Directors provide leadership and counsel to ensure we are achieving our mission.

 List of changes:

  •  We agreed by unanimous vote to the wording of our vision statement:  To provide original, inspirational material about the nature of God and Jesus Christ through mediums that are engaging, simple to understand and foundational to a lifelong relationship with God.
  •  We agreed to eliminate or replace a statement in the original draft: “These materials are made available at no cost to the recipient.”   DJ Anderson  agreed to provide new wording that more accurately describes our intent.  If approved, the new statement will be included either in Article 4 or Article 5.  This decision will be finalized at our next meeting.
  •  We agreed by unanimous vote replace the word “non-threatening” with “engaging.”
  •  We agreed to remove the last statement.
  •  We agreed to a number of moderate wording changes as reflected in the marked-up text.

2.  We agreed by unanimous vote to retain the content of the draft for Article 5 as follows:

Article 5.

Other Provisions:

  1.   StarGift Project, Inc. provides education through production and distribution of creative media and events. All materials and productions will be shaped to provide a consistent message of God’s love for us, the gifts He provides us, and how we can honor Him by sharing our gifts with our brothers and sisters.  These materials will focus attention on how to seek and create a relationship with God through Jesus Christ.
  2.  The Corporation, being organized for charitable purposes will make these materials available to a widespread audience through the generosity of people of faith who wish to share their love of God.  Donated materials will be distributed by a network of participating not-for-profit organizations through their mission networks.
  3.  StarGift Project, Inc. will engage people of faith and other not-for-profit organizations as willing participants in providing these materials/events as follows:
  •  Creating new media
  • Translating materials into other languages
  • Publishing and producing
  • Distributing materials through mission networks
  • Funding activities listed above

3.  Pam, Jodi, Chad and DJ agreed to meet weekly for a period of time to complete the Articles of Incorporation and initial draft of by-laws.  The latter will then be tendered for input from Pastor Eric and ‘Skip’ Hahn.

The next meeting is Wednesday, May 20, 2015 at the home of Jodi Lancaster.

Agenda for 5/13/2015:  StarGift Project face-to-face Agenda

To view these minutes in a word document:  StarGift Project Minutes – May 13, 2015

 

 

 

StarGift Project Minutes – May 27, 2015

StarGift Project
Minutes
May 27, 2015
6:30 PM

 

Present:
Pam Hieser
Jodi Lancaster
Chad Emmett

Meeting commenced with a prayer for guidance.

Note to Chad:  I will print off and send you the docs embedded in these minutes.

These minutes continue the discussion of by-laws and decisions reached via vote.

We are leveraging these example by-laws.  Bylaws of the National RSD Assistance Center

On Duties of Officers we agreed:

  • Jodi will create a draft of the duties of Chairperson from the sample bylaws for the next meeting
  • Pam will create a draft of the duties of the Vice-Chairperson from the sample bylaws for the next meeting.
  • Pam will create a draft splitting out the duties of Secretary and Treasurer from the sample bylaws for the next meeting.
  1.   Under Article VI, Board of Directors, we agreed by three votes of Aye, to:
  •  Retain the wording of Section 1. General Powers. Except to change the name of the organization to StarGift Project.
  • Retain the first three sentences of SECTION 2.  Number, Tenure and Qualitifcations.  We have pended decisions about requirements for membership on the Board until we research this document and others.
  • Retain the wording of SECTION 3.  Meetings.
  • Take SECTION 4 under advisement.  We are perplexed by the reference to any “five (5)” and about alternatives.  Pam will prepare a suggested alternative for next meeting.
  • We agreed in concept with SECTION 5. Notice but would like to include personal contact as an option for delivering notice of special meetings.  Pam will draft modification for next meeting.
  • Retain the wording of SECTION 6, Quorum except to remove the words “in good standing”
  • Retain the wording of SECTION 7, Manner of Acting.
  • Retain the wording of SECTION 8, Resignation and Removal of Directors
  • Retain the wording of SECTION 9, Informal Action by Directors
  • Retain the wording of SECTION 10, Presumption of Assent
  • Retain the wording of SECTION 11, Vacancies except to consider removing the following words:  “and a director so elected shall serve until a successor is elected and installed.”  [Revisit this]
  • Agreed in concept to SECTION 12, Compensation, although we would consider adding a few words to clarify that members of the Board of Directors shall serve without compensation for this specific service.  [Implies they may be compensated for other activities that advance our goals through day to day operations.]  Also will change “North Carolina” to “Illinois.”

This working copy includes my drafts and notes relative to the agreements above.

STARGIFT PROJECT BYLAWS

  1. We had some discussion about the topic of Finance and looked up definition of bonds in context.
  2. Meeting was closed with a prayer
  3. Our next meeting is Wednesday, June 10th at the Lancaster home.  Enjoy tomorrow!

Note to all:  Two steps forward and one step back.  I found an example of bylaws that were as ‘simple’ as I can imagine, and sent out a link.  I would like to create an alternative draft based on the simpler bylaws. . .and consider adding in any details we may feel are critical at this time.  Bylaws are not a legal document.  But you share them with the state to show transparency.  So if we keep them as bare bones as possible, we can amend them when we confront issues we need to resolve.

Let me know if you have concerns with this.  Otherwise, I will send out such a draft with the next agenda.